Labor Overloads
A labor overload is defined as working more than 15 hours per week during the regular academic year. When a supervisor submits a contract that exceeds this limit, the system automatically triggers the overload review process, no action is required from the student. Requests are routed to Financial Aid for preliminary review, and approval will specify whether it applies to the academic year, fall term, or spring term. Overloads may continue from term to term within the same academic year if all guidelines remain met.
Overloads cannot be approved retroactively and are subject to periodic review. Approval may be revoked if a student’s primary position hours, performance, or academic performance become less than satisfactory. Student records are reviewed mid-year, and students will be notified if the overload is discontinued.
Guidelines for Approval:
- Sophomore, junior, or senior classification
- Meeting Work-Learning-Service Program requirements in the primary position
- Not on any form of probation
- Enrolled in less than 5 course credits with less than 8 preparations (fall and spring terms only)
- Have a 2.50 GPA, both cumulative and for the previous full term; the required 2.50 cumulative GPA may be waived if a 3.00 GPA is earned during the previous full term.
Requests for over 20 hours are subject to the following additional guidelines:
- Junior or senior classification
- 3.00 GPA in the major, overall, and for the previous term
- Submission of a letter outlining the reason for requesting more than 20 hours
- Approval of the Dean of Labor and the Student Admissions and Academic Standing Committee.
These approval guidelines may be waived in cases where student parents must work 20 hours per week in order to receive state childcare benefits (e.g., KTAP), but the application must still be submitted and reviewed.
During periods of non-enrollment (vacation periods, summer practicum), hours must not exceed 40 per week.