Upper Division Students
After the first year, students are responsible for securing a position for each academic year. Most placements are arranged directly between students and supervisors, but the Program Office can assist by posting openings in Handshake, sharing departmental descriptions, and making connections based on interests and qualifications.
Once a position is confirmed in the Banner system, it remains in effect until the end of the spring term. Students may change positions mid-year if they follow the outlined policy steps. Special circumstances, such as a mutual release or non-performance, may also result in a change.
A confirmed position is required before course registration. The Position Status Form must be submitted to the Program Office before students can schedule classes.
Securing a New Position
All departments maintain position descriptions that outline the work performed, learning opportunities, and desired qualifications. Current openings are posted in Handshake, where students can view descriptions, learn how to apply, and find contact information for follow-up.
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For Supervisors |
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• Search Handshake for current openings and review the position description and application instructions.
• Seek guidance from your academic adviser, current supervisor, the Program Office, or the Office of Career Development.
• Follow the application steps listed in the posting, which may include a department-specific application and a resume.
• Prepare for the interview process just as you would for an off-campus job.
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• Ensure all position descriptions are current and accurately reflect duties, learning opportunities, and qualifications.
• Post openings in Handshake with clear application instructions and contact information.
• Follow a hiring process similar to off-campus jobs, including reviewing applications, interviewing candidates, checking references, and making offers.
• Use interview questions tailored to your department, and the work-learning experience.
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Tip: Treat the process as a professional experience. This approach helps supervisors find the right candidate and prepares students for future employment opportunities.
For additional guidance on the contracting students or interview process, contact the Work-Learning-Service Program.
Retaining an Existing Position
Supervisors often encourage students to remain in a position from year to year, sometimes with increased responsibilities or in a leadership role. When this happens, it is important to set clear expectations and goals for the new role at the start of the year. Students are not required to stay in the same position once it ends, as defined by the status form, and may choose to explore other opportunities. In all cases, required documentation and forms must be completed on time in accordance with the academic calendar.