Approaching Hour Limit Notification for Fall and Spring Contracts
A student and their respective labor supervisor and academic adviser will receive email notifications when the student has worked 5 or more hours beyond the pay period target for the position. The student’s labor position will be frozen once the student has worked the maximum hours allocated for the position – see details below.
Students will receive the following notification for Fall and Spring Terms
Subject Line of the 2 Types of Notifications
- WARNING- You are approaching the hour limit for a primary or secondary position
- YOUR LABOR POSITION HAS NOW BEEN FROZEN
Body of the Warning Notification
You have worked 5 or more hours beyond the pay period target for a position(s) (see attached report for details). Once you reach the maximum allocated for the position you will no longer be able to clock-in or submit hours. The chart below lists the maximum hours allocated for the 6 supported hourly positions:
| Position |
Maximum Hours Allocated |
| 5 Hour |
88 |
| 10 Hour |
176 |
| 12 Hour |
192 |
| 15 Hour |
240 |
| 20 Hour |
320 |
| 25 Hour |
400 |
| The TRACY UltraTime System automatically freezes a position once the student works the maximum hour allocated. |
Body of the Frozen Notification
Your labor position has been frozen based on your working at or beyond the maximum hours allocated for the position (see attached report for details). For the rest of the term you will not be allowed to work in the position or submit additional hours. This applies only to the present fall or spring term. If this position continues into the spring term you will be able to resume working in the position at the start of the term. Contact your labor supervisor if you have any questions.
Labor Supervisors will receive the following notifications for Fall and Spring Terms
Subject Line of the 2 Types of Notifications
- Student(s) working near hour limit for a primary or secondary position
- THE LABOR POSITION FOR ONE OR MORE OF YOUR STUDENTS HAS BEEN FROZEN
Body of the Working Near Hour Limit Notification
Based on the hours reported to date one or more of your student workers has worked 5 or more hours beyond the pay period target for a position (see attached report for details). Once the student works the maximum hours allocated for the position the student will no longer be able to clock-in or submit hours. The chart below lists the maximum hours allocated for the 6 supported hourly positions.
| Position |
Maximum Hours Allocated |
| 5 Hour |
88 |
| 10 Hour |
176 |
| 12 Hour |
192 |
| 15 Hour |
240 |
| 20 Hour |
320 |
| 25 Hour |
400 |
| The TRACY UltraTime System automatically freezes a position once the student works the maximum hour allocated. |
Body of the Frozen Notification
The labor position of one or more of your students has been frozen based on working at or beyond the maximum hours allocated for the position(s) (see attached report for details). Do not allow the student(s) to work in the position or submit additional hours. This applies only to the present Fall or Spring term. If this position continues into the spring term the student(s) will be able to resume working in the position at the start of the Spring term. Contact the labor office if you have any questions or concerns.
Advisers will receive the following notifications for Fall and Spring Terms
Subject Line of the 2 Types of Notifications
- Advisee(s) approaching hours limit for a primary or secondary position
- THE LABOR POSITION FOR ONE OR MORE OF YOUR ADVISEEES HAS BEEN FROZEN
Body of the Approaching Hours Limit Notification
This information is provided as a courtesy and requires no action on your part.
Based on the hours reported to date one or more of your advisees has worked 5 or more hours beyond the pay period target for a position (see attached report for details). Once the student works the maximum hours allocated for the position the student will no longer be able to clock-in or submit hours. The chart below lists the maximum hours allocated for the 6 supported hourly positions.
| Position |
Maximum Hours Allocated |
| 5 Hour |
88 |
| 10 Hour |
176 |
| 12 Hour |
192 |
| 15 Hour |
240 |
| 20 Hour |
320 |
| 25 Hour |
400 |
| The TRACY UltraTime System automatically freezes a position once the student works the maximum hour allocated. |
Body of the Frozen Notification
The labor position of one or more of your advisees has been frozen based on working at or beyond the maximum hours allocated for the position(s) (see attached report for details). This applies only to the present Fall or Spring term. If this position continues into the spring term the student(s) will be able to resume working in the position at the start of the Spring term. Contact the labor office if you have any questions or concerns.