Departmental Meetings
The purpose of the departmental meeting is to provide dedicated time for planning, reflection, team building, and skill development. These meetings give students the opportunity to deepen their understanding of the program, explore the career readiness skills connected to their assignments, and learn how their work contributes to the mission of the department and the College.
Meetings are generally led by supervisors, mentors, student leaders, or guests. The Program Office can assist by facilitating activities and discussions on transferable skills such as communication, teamwork, conflict resolution, ethics, delegation, leadership, and department-specific topics like customer service or technical training. The office can also coordinate training across departments with similar needs, creating opportunities for joint learning and sharing best practices. A list of departments willing to lead training is available on the program website, along with monthly skill calendars that supervisors can use to focus on specific career readiness competencies.
Each Tuesday from 4:00 p.m. to 5:00 p.m. is reserved for departmental meetings, and no other academic, athletic, or College requirements should be scheduled during that time. While departments may choose to meet at alternate times, the Tuesday hour is the only campus-wide protected time for this purpose. Students should not be penalized if they cannot attend a departmental meeting outside the Tuesday 4:00–5:00 p.m. block. Likewise, student leaders should not be penalized if they cannot participate in a weekly leadership team meeting scheduled before the 4:00–5:00 p.m. departmental meeting due to academic conflicts. Supervisors should make every effort to accommodate and work with student leaders to ensure they can fulfill their responsibilities without compromising their academic commitments.