Acceptable Use
A. Any member of the College Community with a valid Berea College I.D. Card (a “User”) may use any of the computers in the student public access areas, except when these areas have been reserved. Users may also apply for and receive a network mail account. Temporary access to Information Technology Resources may also be extended on a limited basis to campus visitors. The College reserves the right, in its sole and absolute discretion, to refuse access to its Information Technology Resources to any person who is not a member of the College Community.
B. All Users are responsible for helping to maintain a sound computing environment. Acts which serve to degrade the availability, confidentiality and/or integrity of Information Technology Resources, whether deliberate or otherwise, are prohibited. Berea College has the right to monitor, limit, or restrict specific technologies that disrupt or degrade Information Technology Resources.
C. Information Technology Resources are made available primarily for academic and administrative activities. Therefore, these activities shall take place on or within the Information Technology Resources. Unauthorized use of Information Technology Resources for commercial purposes is prohibited.
D. Administrative or academic use of Information Technology Resources takes precedence over non-academic use. In addition, Users assume all risks associated with personal data stored by Users on the College's Information Technology Resources.
E. Users may not attempt to circumvent system security or information protection mechanisms of the College’s Information Technology Resources. Any College Issued Device must retain, in full functionality, any College approved security control.
F. Individuals must report any reasonable suspicion of computer security problems to the IT Help Desk or the Information Security Officer.
G. Software applications licensed by Berea College may not be copied except according to the applicable license agreement. Illegal copying of licensed software is prohibited.
H. State and federal laws regarding the content or use of the mail, email, or other forms of electronic communications apply to all Berea College Users. Any use of the Information Technology Resources in violation of applicable law is prohibited.
J. Berea College reserves the right to terminate, limit or restrict any User’s access to or use of Information Technology Resources.
K. The President or another duly authorized officer of the College may, without notice, terminate, limit or restrict User access for good cause. The Chief Information Officer may authorize immediate removal or quarantine of any data, file or system resource that may undermine the functionality, confidentiality, or integrity of the College’s Information Technology Resources.
L. College business activities shall take place within the College’s Information Technology Resources. The storage or transmission of college data outside of the College's Information Technology Resources is prohibited. The approved solutions to support the College’s business activities can be found at [Link available May 1, 2025].
M. New software requests must be approved for use by the College in accordance with established IT procedures. [https://www.berea.edu/information-technology/software-acquisitionchecklists]