Moving Expense Policy
Relocation Allowance Policy
Revised March 1, 2023
This policy revision is effective for all new hire appointment letters on or after February 1, 2023. As
part of a negotiated offer from Berea College, eligible employees may request a gross relocation
payment, subject to all applicable payroll taxes, to be paid on the first pay date after receipt of signed
and approved appropriate documentation. The benefit is only available if the relocation allowance is
included in the signed appointment letter and expires after one year. The schedule of that lump sum is
as follows:
Current Policy Gross Relocation Allowance:
A relocation allowance of $1,000 will be paid for any relocation* and in addition, employees will
receive $8.00 per mile with a maximum total payment of $10,000.
* Distance of relocation is the mileage between your current residence (residence immediately before
the move) and the new address. The distance between the new address and Berea College must be
less than the distance between the current address and Berea College. New employees residing in
Madison County, Kentucky will not be eligible for relocation benefits.
Employees must sign an agreement to repay the gross relocation allowance (not the amount net of
taxes) if they resign from their position within two years from the hire date. Employees hired for a
limited-term contract are exempt from repayment. Employees who leave the College involuntarily for
a reason other than termination for cause will not have to repay the relocation allowance. Repayment
would be scheduled at 100% for the first 12 full months and 50% for months 13 through 24. The
repayment will be withheld from the final paycheck of the employee.
For the Relocation Allowance Request Form, please click here: https://www.berea.edu/human-resources/forms